What Every Colorado Lease Must Disclose: The Landlord Name, Address, and Copy Rules

The lease-template pillar covers the clauses that get struck down — jury-trial waivers, one-way fee-shifting. This is about a different kind of requirement: not what a clause says, but what the lease and the process around it have to do, regardless of clause wording.

The lease has to name the landlord — and their address

A written rental agreement has to state the name and address of the landlord or the landlord’s authorized agent. This isn’t a clause a lease can omit or bury — it’s a basic disclosure requirement, and a lease that only lists a management company’s generic contact form or a P.O. box with no named party is thinner than what the statute expects.

Tenants get a signed copy within 7 days

Once a tenant has signed a written lease, the landlord has to provide a copy signed by both parties no later than the 7th day after the tenant signed. An electronic copy satisfies this — a paper copy is only required if the tenant specifically asks for one. This is a process requirement, not a clause: even a perfectly worded lease doesn’t satisfy it if the signed copy never actually goes back to the tenant.

A change in landlord or management triggers a fast notice

If the identity of the landlord or the landlord’s authorized agent changes — a sale, a new property manager — the new landlord or agent has 1 business day to notify each tenant, either in writing/electronically or by posting the new identity in a conspicuous location on the property. This is easy to miss in a management-company transition, where the paperwork side of a handoff often lags the operational side by more than a day.

Why this matters even with a “compliant” lease template

A template can have every clause worded correctly and still fail this requirement if the actual document handed to a tenant is missing the landlord’s name and address, or if the signed-copy and change-of-management processes aren’t actually followed. Template review catches clause language; it doesn’t catch whether your office actually sends the signed copy back within 7 days.

What to check in your own lease and process

• Does the lease itself state the landlord’s (or authorized agent’s) name and a real address, not just a portal or generic contact form?
• Do you have a reliable process for getting a signed copy back to every tenant within 7 days of signing?
• If ownership or management ever changes, do you have a same-day-or-next-day notification step built into that transition — not just an eventual update?

The bottom line

These are process requirements as much as document requirements — the lease has to say the right things, and your office has to actually do the right things on the timeline the statute sets. A Lease Template Review checks the document side; the copy-delivery and change-of-landlord notice are worth building into your own move-in and transition checklists.

LeaseCheck for Landlords is an educational lease-compliance screening tool. It is not a law firm and does not provide legal advice. Colorado rental laws change; confirm specifics for your situation with a licensed attorney.